I am formally requesting copies of all documents related to the Upper Dows Lane field including the original board approval and all associated documents, the bid documents, the documents pertaining the to recent $50,000 change order, and copies of the checks along with all the approvals to pay those checks including those from the claims auditor. Also, give me any documents related to putting this construction project to a vote by the community. If the decision was made that such a vote was unnecessary, give me the documents related to that decision.
Last night I learned for the first time that the change order was necessitated by a mistake made by the architect. Please include everything that documents that mistake along with the contract or letter of engagement made with the architect.
In an email dated Nov. 23, 2010, I wrote, “I want to see all of the documents leading up to this and a written analysis by you of where we went wrong. I don’t want to have to figure it out myself, which will only lead to a more time-consuming exercise. I will also want to see past board resolutions and the minutes anytime this was discussed in a board meeting.” I received no response. In an email sent yesterday, I asked Jim to “bring me a complete copy of all the documents associated with this project including the original board approvals. I would like it tonight at the board meeting.” Again, I received no response.
I am now formally requesting that information under a Freedom of Information Law request. (I did not put this in the subject line since the school’s email system seems to automatically send such requests to spam.) You might decide to provide the documentation to all board members free of charge. If, on the other hand, you decide to provide it to me only, please send it by pdf to minimize my out-of-pocket costs.
As I said last night, the administration’s failure to give me the documentation on this transaction has made it impossible for me to exercise my fiduciary duty, and that is unacceptable.
re: Is the board violating the law?
administration spends $50K without board vote
"it's just about statistically impossible that a bid would come in at exactly $50K"
fields exchange at BOE meeting
school boards behaving badly